Secretary/Ministry Assistant

Secretary/Ministry Assistant - Job Description

Summary

The Secretary/Ministry Assistant (S/MA) supports all programs for promoting the gospel of Jesus Christ to the Clearwater First Baptist family and the surrounding community.  The S/MA will serve under the direction and supervision of the Lead Pastor.  The S/MA will support the ministry work of all church committees.  The S/MA position is part-time consisting of approximately 24 hours per week. The S/MA shall also be available to attend weekly staff meetings as needed.

Qualifications

• The S/MA shall have a personal relationship with Jesus Christ and model a life that exemplifies Christian values.  
• The S/MA shall have a good working knowledge of computer technology and resources to create, publish and distribute materials and media presentations as needed.
• A high school diploma or GED completion certificate is preferred.
• 1-year minimum experience as secretary/administrative assistant preferred.
• The S/MA must pass a background check and be qualified to be bonded.

Ministry Responsibilities

• Answer phones – check answering machine and pass along messages
• Check / Print emails
• Answer door, greet people and receive packages
• Keep church calendar up to date
• Notify a deacon if they have someone in hospital/death in family/or other need
• Acknowledge memorial gifts
• Make sure Sunday School literature order is correct
• Verify Sunday’s deposit, open Monday’s mail and receipt
• Post contributions, receipts and bank deposits
• Reconcile bank and credit card statements at the end of each month
• Prepare Staff Payroll
• Pay invoices – write checks, pay online
• Write reimbursement checks as needed
• Proof/make copies of Wednesday night prayer sheet and place in foyer 
• Weekly bulletin – print, copy, fold and place in foyer
• Attend committee meetings as stated in church by-laws, i.e. Monthly Finance Committee Meetings, Monthly Church Conference Meetings, Annual Budget Meetings
• Pay taxes and file quarterly
• Prepare finance report and distribute it to finance members before 2nd Sunday of the month
• Make copies of finance report and place them on table in foyer for congregation
• Make sure all credit card receipts are turned in and verify charges by the department head before the bill is paid.
• Order/Make special bulletins as needed
• Order Mother’s Day and Father’s Day gifts

Yearly

• Fall – Annual Association Report
• PCIS (Vanco) compliance (dealing with our online giving)
• File all end of the year taxes, prepare employee forms

Time Off/Vacation/Sick Leave

• 5 vacation days per year
• 5 sick days per year
• Pastor must be notified in advance of time away (vacation)
• Unused vacation and sick days do not carry over to following year
• Additional time off exceeding quantities listed above will be given consideration by the Pastor and Personnel Committee based on the circumstances necessitating the absence on a case-by-case basis.